GENERAL TERMS AND CONDITIONS FOR THE EINDHOVEN HACKATHON
These terms and conditions (hereinafter the “Terms and Conditions”) shall govern the participation in the Contest “Citython” in the online hackathon planned for 2021 (hereinafter the “Hackathon”) as is organised by CIT UPC – CARNET (the “Organisers”). These Terms and Conditions shall have effect as of their publication on the Citython webpage (www.citython.eu) (the “Website”), the registration pages for the Hackathon on the Eventbrite website and/or by submission by email to the applicants and participants.
By applying, the participants agree to the current version of the Terms and Conditions.
1. Objectives of Hackathon
The goal of the Hackathon is to identify the needs of the City of Eindhoven on three different topics in the area of mobility. The event is to be promoted across a range of channels, including in the press, on the organization’s social-media accounts, on university web portals, and in industry journals. The official website for the event will be: www.citython.eu.
The Hackathon will provide an opportunity for brilliant young talents to create their works with the help of mentors and experts, who will be on hand throughout the event, while also experiencing the unforgettable thrill of coming together with peers who share the same passion for digital technology and innovation.
The Hackathon is open to both (i) teams (of three to five people) and (ii) individuals of from any country in each case provided that they are of legal adult age. The Organizers will help participants who sign up individually to team up with other participants in a group. The procedure welcomes all applications and shall not discriminate on the basis of ethnicity, religion, sex, sexual orientation, gender expression, age or marital status.
2. Date and place for the event
Unless expressly indicated otherwise on the website, the Hackathon is to be held from May 24 to June 2nd in an online format. The Organizers reserve the right to change the days, time and location of the event due to technical or organizational needs by announcing such changes on the event’s official web site, which is www.citython.eu.
To participate in the Hackathon, participants shall register on the Eventbrite page for the Hackathon and the registration process will be open until May 23rd at 18:00.
Registration does not ensure participation in the Hackathon, for this reason all teams and individuals accepted will receive before 25th May 2021 official confirmation of their acceptance to the Hackathon sent to the e-mail address provided at the time of registration. A participant’s registration is therefore only accepted once such participation is confirmed by the organisers via the confirmation e-mail.
After the announcement of the final teams, participants will be asked to reconfirm their acceptance as a group, specifically those who are individually assigned to a new group.
Participation in the Hackathon is open to (i) individuals who are of legal adult age and (ii) those who are interested in technology and innovation applied in the mobility sector and have an interesting project or other idea to develop within the scope of the challenges proposed. The event is open to students or recent university graduates, entrepreneurs, start-ups, technology disruptors, and research centres with a particular focus on innovative and disruptive technologies such as the new Distributed Ledger Technologies, the Internet- of-Things (connected cars, connected services), deep learning, or Artificial Intelligence (AI).
5. Requirements for acceptance and rules of participation
Registering for the Hackathon is entirely free of charge and is open to existing teams of 3 to 5 people and to individuals who will team up in a group with the help of the event organizers.
Teams and individuals wishing to sign up for the hackathon must complete the online registration form at the Eventbrite page for the Hackathon individually, indicating their personal details. Such personal data will be processed in accordance with Article 10 below.
The members of each team are to ensure that the personal information provided upon registration online is true and accurate, and must unconditionally accept any and all decisions made by Hackathon organizers with regard to event organization.
The admission of teams or individuals to the competition is on a first-come, first-served basis and is to be limited to no more than 80 people as is compatible with the organizational and logistical needs of the event.
The teams competing must include a mix of students, researchers, developers, and entrepreneurs. Event participants may be members of just one team.
Each team must be given a name as chosen by its members. Team names must not be connected in any way with the names of companies or registered trademarks or use expressions that incite violence or are discriminatory, obscene, or represent any form of defamation. Failure to comply will result in disqualification.
If information provided during online registration is found to be incomplete and/or inaccurate, even if related to just one team member, the entire team concerned will be excluded from the competition.
By accepting these Terms and Conditions and participating in the Hackathon, each participant undertakes, for the entire duration of the competition, to make use of the facilities in which the competition is to be held and any materials and equipment provided by the organizers with the utmost care and diligence and to comply fully with the rules of conduct and safety established. Event participants will be held liable for any damage caused to people or property.
The participant is not permitted to engage in activities which, in the opinion of the Organisers, (i) cause damage to the Hackathon, or one or more participants, visitors, groups of visitors or third parties or (ii) create nuisance in any other form not expressly permitted by the Organisers. Should the Organisers consider that one or more participants violate these obligations, the Organisers may, at their sole discretion exclude the participants concerned or the team of which they form part, from the Hackathon;
Hackathon participants hereby acknowledge that event participation is free of charge and that participation does not entail any right to compensation of any kind or to reimbursement of any expenses incurred.
6. Topics to be developed
Challenge I: Proud to travel to campus, together
The Brainport Region is home to the smartest companies of the Netherlands. Several leading large employers located in this region provided valuable and anonymized data on the postal code areas of where their employers reside. For the first time, it is possible on a larger scale to identify potential clusters of employees across companies (per campus location) to facilitate collective (private) transportation (CPT) solutions. We are interested in solutions that:
Support us in measuring those variables that matter in determining the success of CPT services during the pilot (optimal travel time is one thing, but what more in relation to new ways of working, company cultures or employee characteristics).
Provide these insights to a panel in an innovative way. This panel exists out of a selection of employers and civil servants responsible for a pilot on a specific corridor, who will use this data to continuously improve CPT service on demand during the pilot phase.
Trigger employees to increase their use of CPT service during the pilot phase and motivate others from their company or cluster to join in.
Challenge II: School zones and traffic safety
In the Eindhoven road safety ambitions, we state that we want to be ‘a safe city with as few as possible traffic victims’. Thus, the city is striving for the safe design of all school zones according to the standard design drawn up for Eindhoven. We are looking for solutions that can help solve one or more of the following challenges:
Getting kids to contribute to designing their own environment. How can we get their perspective on the design of the school zone, and that of their parents?
How can we rethink the routes to elementary schools that children take, to fit the 15-minute city concept and enhance kid’s self-confidence to travel to school on their own?
How can we apply games, digital tools to educate and get pupils/parent’s perspective and participation on the school zone design and possibilities?
Challenge III: Make the city healthy
Eindhoven is growing. In the next 20 years, 62.000 extra houses in the city and 72.000 jobs in the region will be realized. With this massive influx of new inhabitants, how can we keep the city liveable and green, and its citizens healthy?
We are interested in creative solutions that:
Use gamification in order to promote healthy accessibility, less emissions and a more active lifestyle.
And help to answer the questions:
How can employers, sports and health related apps (e.g., Its My Life App) contribute to a liveable and healthy city?
How can traffic counting data contribute to a cleaner air and a reduction of heavy transport vehicles in the city, with the usage of mobile sensors?
To clarify, the proposed solutions do not need to address all of these outcomes.
7. The Jury and Award criteria
A jury composed of members from the project partners, as well as a committee selected from the Organisers, will award the team whose solution is better aligned with the challenges defined in the Citython, as well as the main objectives of the Citython Project. The amount of prizes will be of €1.500,00 (or €500,00 per team, per challenge) and the payment arrangements will be the form of a back transfer to a bank account provided by the winning team. The amount is subject to Spanish taxes regulations.
8. Intellectual property rights, guarantees, and release of responsibility
By participating in the hackathon and accepting these Regulations, each participant hereby:
– Declares that each prototype or mock-up presented is an original work and in no way violates, in whole or in part, the intellectual or industrial property rights of others and releases FUNDACIÓ CENTRE d’ INNOVACIÓ i TECNOLOGIA de la UNIVERSITAT POLITÈCNICA de CATALUNYA (“CIT-UPC CARNET”) and its partners from any and all responsibility, liability, or request for compensation for damages that should be made by any third party.
– Acknowledges that each prototype or mock-up presented is the property of the team, which takes full responsibility for ensuring such rights of ownership, intellectual property and originality within the limits of the law.
Grants the Organizers, for the entire duration of the Intellectual Property Rights, a royalty-free worldwide, irrevocable, sub-licensable, non-exclusive, transferable license on the ideas, concepts, methodologies, processes and know-how developed or created in the course of the Hackathon, with the right to use, in the broadest sense possible, including, but not limited to, reproduce, arrange, modify, possess for commercial purposes, commercially make available, maintain, distribute, adapt and translate such Intellectual property rights. Nothing in the Regulations shall preclude the Organizers from acquiring, marketing, developing, providing or using for itself or others, services, software or other products that are based on the ideas, concepts, methodologies, processes and know-how of the participants.
9. Use of images
Each participant hereby expressly authorizes and accepts that during the Hackathon Organizers directly or through third parties may carry out photographs, screenshots and/or video recordings containing your image, likeness or voice.
Each participant to the Hackathon hereby,
(a) freely and voluntarily transfer to Organisers, for no charge and under the broadest terms accepted by law, the right to disseminate the aforementioned images and/or recordings in internal and external news of the Organisers, including on social networks such as , LinkedIn, Facebook, Twitter, and Instagram and the Website and/or the Organisers’ publications and magazines.
(b) expressly waives any claim or legal action against the Organisers for the use of the images, in accordance with this authorisation.
(c) acknowledges that, in accordance with the current legislation on personal data protection it has been informed that the Organisers, as the data controller, shall archive the aforementioned images in its document collection systems and shall use them for the aforementioned purposes. The images shall be kept while necessary for the purpose for which they have been collected or until the interested part requests the cease of the activity. You may exercise your rights of access, rectification and erasure of your data and opposition to processing of your data by sending a letter to the Organisers.
(d) ensures that, if the participant is the representative of a legal person, the participant has the required consent to apply these authorisations on behalf of all the people in the company that I represent who attend the event.
(e) permits the publication and/or distribution of the photographs and recordings and indemnify Organizer against any claims in this respect.
10. Personal Data
The participant agrees to hold in confidence any and all Confidential Information disclosed as part of the Hackathon. The participant further agrees to only use such Confidential Information for the sole purpose of the Hackathon and not to disclose such Confidential Information to any third parties without the prior written permission from an authorized officer of the Organisers. Moreover, participant shall take all necessary measures to avoid access to Confidential Information by unauthorized third parties.
For the purpose hereof, Confidential Information is defined as any information, other than information that is generally available to the public, that becomes available in the course of the Hackathon or has been provided to the participant in relation to the Hackathon and of which it has been notified by the Organisers that the information is confidential or that it should reasonably understand is confidential. For the avoidance of doubt, any data sets provided by the Organisers, including but not limited to mobility services datasets from any institution or private company, constitutes Confidential Information.
The participant agrees to, at the Organiser’s request, destroy or return all documentation delivered in relation to the Hackathon. Such return shall not disclaim the participant from any other obligation under this agreement and all disclosed Confidential Information will remain subject to these Terms and Conditions.
These Terms and Conditions do not imply nor shall they be construed as any transfer of intellectual property rights in Confidential Information. Likewise, the disclosure of Confidential Information under this Agreement does not imply any licence of a patent, trademark or any intellectual property rights, which, as the case might be, should be the subject to a specific agreement.
The Organisers are not liable for any loss or damage suffered directly or indirectly by a participant, by his personnel or by persons working on the instructions of the participant unless in case of gross negligence of wilful intent on the part of Organizer.
The participant indemnifies the Organisers against any and all claims that third parties may bring against Organisers in connection with its acts or omissions.
Unless expressly provided otherwise herein, the Organisers shall not be obliged to intervene in any disputes to which it is not party, including but not limited to disputes between participants.
In any case, the total aggregate liability for any events giving rise to damages is in any case limited to a maximum amount of  EUR.
These Terms and Conditions and all legal relations which may arise between Organisers on the one hand and the participant on the other will be governed according to the laws of Spain.
In the event of disputes resulting from the Terms and Conditions or legal relationships arising from them, the parties will first of consult together in order to attempt to resolve this dispute by amicable means. If the parties do not succeed in this, a dispute as referred to above will be decided exclusively by the competent court of the city of Barcelona.
Hackathon: The Event
The Citython is organized 100% online in order to address the current pandemic situation and assure all the safety measures against the spread of the virus.
On Tuesday 18th of May, invited speakers and specialized mentors will share their knowledge with several Techpill Talks during an Introductory Webinar held virtually, where the Challenges of the Hackathon will be also presented to explain in detail what is expected from participants.
The event’s registration will close on Sunday 23rd at 18.00h, and the announcement of the final groups is scheduled on Wednesday, 26th May; once the groups respond the official confirmation of their acceptance, they are able to start working with their group.
On Friday 28th and Monday 31st mornings, teams attend two days of mentoring sessions where they receive feedback of their progress. Groups have time to work on their solutions until Tuesday 1st of June at 12:00pm, when groups must submit a mid-term review form of their final solution. These documents are reviewed by the event organizers and after that, groups will receive the invitation to present their work in front of the Jury for evaluation. The Final presentation will be held on Wednesday, 2nd during the Dutch Technology Week.
Each participant is expected to attend and participate in all program activities organized during the event period. A detailed agenda of all the activities can be found on the event’s website: www.citython.eu
Step 1. Groups submit the mid-term review form together with a video presentation of 3 minutes introducing the members of the team and their final solution. All the guidelines and templates will be shared during the celebration of the event.
Step 2. Groups are given the opportunity to pitch their solutions in front of the jury.
Step 3. After jury deliberation, the team whose solution is better aligned with the challenges defined in the hackathon, as well as the main objective of the Citython project, is announces.